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Board Meeting Minutes

Board of Directors Meeting Minutes

June 7, 2014

Lawrence County Recreational Park, Springville IN


Executive Director Jay Jackson called the meeting to order with the Pledge of Allegiance at 12:39pm.  Those in attendance were:  Region 00-Teresa Bodle; Region 01-Wayne Kopec; Region 02-Don ‘Bear’ & Jude Hewitt, & Brian ‘Beatle’ Bendel; Region 03-Rodney Walker & Brian Quackenbush; Region 04-Kay Hurst; Region 05-Don Main; Region 06-Fred Spencer; Region 07-Ken Harris & John Mayberry; Region 09-Mo Kintner; Region 10-Darla Abel & Thom ‘Hippie’ Henderson; Region 11-Chuck & Kim Powell; Region 12-Dave Hawkins; Region 13-Paul ‘PD3’ Douglas III, Roberta & Aaron Meyer; AdComm- Gino Johnson & Dave ‘Frosty’ Frost; LINC-Mike Meyer; Secretary/Treasurer Tina McCormack; Membership Committee-Mike Seiler & Tom Finney; Security Director Mike ‘Mongo’ Pottorff; Boogie crews-Mark Keys, Bruce Proctor, Noah Sample, Rick Thompson & Herb Archer.


ITEM 1:  Jay announced that the Miracle Trail Ride is today, & the race is tomorrow.


Jay then asked everyone who’s served in the military to stand for recognition in honor of D Day.


ITEM 2:  Gino & Tina reviewed March/April financials. 


With no questions on Jan/Feb 2014 financials, Tina asked for a motion to approve.



Tina asked directors to return any Boogie Bike Raffle tickets & stubs to the office trailer instead of the booth. 


ITEM 3:  Jay informed the group that Gary Williams is retiring as of June 22, & read Gary’s retirement letter. We will evaluate the needs of the office & hire administrative personnel as needed; in the event we decide to fill the Operations Director position, the full board & the adcom will be involved.


ITEM 4:  Rider participation at LCRP for May is increased over last month as well as May, 2013.  We are still working with the Board of Health regarding the septic system.  We hope the cost will be under $50,000, which will be about half of the initial estimate.


ITEM 5:  Dirt Bike School (DBS) continues to grow.  DIRT has made several appearances in Tippecanoe County related to an ordinance that would allow OHVs on county roadways.  The proposed ordinance, which contained unfavorable language for OHV riders, was defeated by the commissioners; they have pledged to work with us to restructure the language of the proposed ordinance.  This will be part of our legislative agenda for the next session.


Mo asked if we are tracking OHV fatalities.  Jay answered that we are, & we’ve had 3 motorcycle fatalities wherein the fatality was not the motorcyclist. While OHV fatalities are tracked separately from street motorcycle fatalities, they can be included in the total number of motorcycle fatalities.


ITEM 6:  Bingo attendance & dollars spent was up in March & steady in April.  Our current numbers are about average for this time of year.


ITEM 7:  We hosted the Indiana Main Street meeting at our Bargersville office last week, & will host another meeting in 2 weeks.


Jay reminded the board that the annex’s HVAC unit & the floor need replaced.  We also plan to have the areas from our garage doors to the alley either paved or concreted soon.


We have purchased locking shelving units for storing & transporting product.


ITEM 8:  Mike Meyer reported that voter turnout was low in May’s primary elections.  The Dead Red bill becomes effective July 1.  


Our Ride with the Governor will be July 25th, & we’ll stop in Columbus, Seymour & Madison.  Jay distributed flyers


 Jay encouraged everyone to attend 3rd house meetings in their areas. 


ITEM 9:  Our rider ed numbers will probably be a little light this year.  Fatalities are about the same as this time last year.  Due to the winter weather, potholes were very prevalent in Indiana this spring.


Jay reminded everyone of MSF’s new curriculum. 


We have learned that the BMV intends to launch a request for proposal (RFP) for next year’s rider education & license testing contracts.  Jay asked to form a committee of about 5 people, including him, to advise the Board of Directors how to proceed with MSD issues.



ITEM 10:  Jay reported that the Ad Comm discussed rider education topics & financials during their meeting this morning.  Jay, Gino, Frosty & Rodney were the attendees.


ITEM 11: Tom Finney stated the Membership Committee manned a booth at the Miracle Ride, & received 23 memberships.  They plan to have a questionnaire at Boogie, to attempt to determine the demographics of our membership.


Jay asked for a committee to be formed to analyze our Fall Seminar, & determine the extent of our Director Prep.  Discussion followed.


ITEM 12:  Jay brought attention to the bench that members in Region 7 donated to the Motorcycle Safety Memorial.


Jay stated that he intends to invite Chris Curry to speak at this year’s Fall Seminar.


Jay asked that everyone respect deadlines & procedures.  He invited everyone to spend time in the office observing our day-to-day business.


ITEM 13:  Jay would like to resurrect the Memorial Committee.  Until then, the Ad Comm will review requests for recognition.  Discussion followed.



A few ABATE members will be involved in a motorcycle themed read event with the Johnson County Public Library this summer.

Discussion ensued on whether ABATE of Indiana should remain involved with the Indianapolis Red Bull Moto GP, &/or Motorcycles on Meridian.  Jay asked for volunteers from each region for these events.


Next, discussion regarding Tiny Tots entailed.  The program has gained popularity to the point that demand exceeds what we can supply. 


Mike & Melanie Whitesell from Region 0, & Max Peters & Jeff Long with PTVFD arrived for the Boogie portion of the meeting.  Ron Craig with A&A Quick Pump checked in at the beginning of the meeting.


ITEM 14:  We are negotiating with a couple of vendors for our repeater & radios.  Jay discussed processing Boogie memberships with our new database.  LCRP received 3 concrete picnic tables from our old Shorewood rider ed site.  We anticipate having a crafted Boogie beer this year.  Jay brought attention to the larger attraction signs for LCRP on State Rd 37.


WTNA’s wish list can be found in the June issue of HMC.  Frank Moyer will manage the Day Stage this year, with equipment by Gary Parr.  Bernie Noll has agreed to be our EMS Director for 2014.  We probably will need to either rent a water truck, or discuss the road watering with Perry Township Volunteer Fire Dept (PTVFD), as Umbarger’s water truck needs a motor.  


We have not finalized parking for Boogie 2014.  Discussion ensued.



Max announced that the county fair is the same weekend as Boogie this year.  PTVFD will man the first aid station in the bottoms.  Discussion followed regarding fire extinguishers.


Mongo stated security will sweep Tuesday & Wednesday.  Tina reminded the board that anyone on the early list will need to ensure their membership is current prior to arriving at LCRP.


All crews & regions stated they are prepared for Boogie, with any additional needs noted.


Meeting adjourned, 3:45pm.



Respectfully submitted,



Tina McCormack



The next scheduled BOD meeting is August 16 at Freedom Hall.






Motion 1:  Rodney made a motion & Kay seconded to approve January & February 2014 financials.  All regions present voted yes; motion carried.


Motion 2:  Rodney motioned, with a second from Mo, to authorize the Executive Director to establish a committee to advise the Board of Directors how to proceed with MSD issues.  All regions present voted in favor; motion carried.


Motion 3:  Kay motioned & Chuck seconded, to recognize Donnie Miller, ‘Big Mike’ Donaldson, & Stephen ‘Scooby’ Downing, with Mike’s being the main stage & we will determine Donnie’s & Scooby’s placements at a later date.  All regions present voted yes; motion carried.


Motion 4:  Dave made a motion with a second by Kay, regarding negotiations for a parking lot adjacent to LCRP with access on an annual basis.


Motion 5:  Ken motioned to adjourn, Kay seconded.  All regions present in favor; motion carried.























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