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Board Meeting Minutes

Board of Directors Meeting Minutes

February 7, 2020

Waterfront Hotel, Indianapolis, IN


Executive Director Jay Jackson opened the meeting at 7:45pm with the Pledge of Allegiance.  Those in attendance were:  Region 00-Jerry & Sherri Gordon; Region 01-Wayne Kopec & Sam Bardo; Region 02-Terry Young & Cheryl Dolson; Region 03-Scott Bowman & Mark & Shannon Hughes; Region 04-Kent Taylor & Jan Johns; Region 05-Randy Penix; Region 06-Mark  Thomas & Wayne Sullivan; Region 07- Ken Harris, Dolly Davidson & Michael Harris;  Region 09-Mo Kintner; Region 10-Suzanne Eckert; Region 11-Pat Haggard; Region 12-Dave Hawkins & Brian Russell; Region 13-Aaron Meyer; AdComm- Bob Stoner; LCRP-Rayce Guthrie; DIRT-Roy Garrett; Rider Ed Administrator-Kelly Jackson; LINC-Richard Dolson; MRF-Roberta Meyer; Marketing-Mike Seiler; ACMA-Rodney Walker; Vendor Coordinator-Harold Davidson; Event Security-Danny Bertolet; Editor/Publisher-Marc Falsetti; Secretary/Treasurer-Tina McCormack; Guests-Curly.  Region 08 previously notified he would be absent.


ITEM 1:  Bryan Jackson & Judy Bucci presented on Stability First & their fundraiser, Rally in the Valley.  Questions & answers followed.



ITEM 2:  With no questions on September/October financials, Tina requested approval.



Tina then reviewed November/December financials & explained the contents of the directors’ packets.  She encouraged the board to contact Gino or her with any questions regarding financials.


ITEM 3:  Bob Stoner, chair of the Boogie Entertainment Budget Committee explained that the committee’s goal is to decrease the Boogie entertainment expense by 10% this year.  There will be more activities at the main stage, including region’s bands that previously played at the Day Stage.


Jay added that another topic discussed in tonight’s AdComm meeting was to restructure Boogie merchandise vendor fees to increase the number of vendors.  Jay & Harold Davidson presented their ideas.  Discussion followed.


Wayne Kopec introduced discussion regarding Boogie crew pay. 






ITEM 4:  Jay recapped information from Gaming Insight that gaming in the state of Indiana is down, just as our bingo numbers are.


ITEM 5:  Rodney Walker distributed attendance numbers for Tiny Tots.  He asked for help next weekend for Tiny Tots at the Indiana Motorcycle Expo.  Renfro Productions donated three electric bicycles for our program.  We need 50 full face helmets without the shield.  


Aaron inquired about the chalk & awareness bikes; Rodney replied that they are available.


Rodney will be ordering sponsor stickers in the coming week.


He reminded the group that all waivers must be returned with the trailer.


ITEM 6:  Roy Garrett stated that his group is working on the 2020 DBS schedule.


ITEM 7:  Jay informed the board that legislation that we are working on involves off-highway vehicles, & the fact that they’ve been denied access to the Hoosier National Forest (HNF) since the 1970s.  The resolution has bi-partisan support.  He then expressed disappointment & frustration with the lack of participation in our lobbying efforts from our officers & members.  Jay offered any assistance to those wishing to support our legislative efforts.


Roberta Meyer stated the MRF has a call to action regarding the Motorcyclist Advisory Council Reauthorization act.  She pled with the group to visit the MRF website & utilize their legislative tools to support legislation favorable to motorcyclists.  Jay added that the MRF website is very user friendly.  


Jay informed everyone that the Nuro is a self-driving vehicle designed to deliver cargo.  


Jay updated the group on this year’s Meeting of the Minds (MotM), which we are hosting.  Wayne Kopec asked about extra-curricular activities; Jay answered that we will provide information to attendees about things to do in Indianapolis, but will have activities that will keep most people at the conference.  Wayne offered to email the MotM conference manual to anyone who sends him a request.


Marc Falsetti announced that Sherri Gordon has offered to assist with social media marketing.  


Aaron Meyer suggested that we re-formalize the phone tree procedure.


Richard Dolson asked for clarification on concurrent vs joint resolution; Jay answered that both are resolutions adopted by both houses, one is more formal.  Richard then updated the group on the status of legislation that we are watching.  He informed everyone that the Pioneers of Hoosier Motorcycling is featured in the most recent edition of the American Motorcyclist Association’s (AMA) magazine.


ITEM 8:  Jay announced that tuition for our BRS is $199 this year for an Indiana resident.  We open registration this coming weekend at the Expo, & we do need help with our booths & Tiny Tots.  Wayne Kopec inquired about the status of our Elkhart rider ed site; Jay replied that we have a couple of perspective hosts.  Wayne then asked about the updates that are currently taking place; those are hosted by the Indiana BMV.  Kent Taylor asked about 3-wheel training; Jay stated that it is still a possibility & we are evaluating.  Mark Hughes inquired about the endorsement for a 3-wheel motorcycle; Jay explained that it’s a motorcycle endorsement with a restriction for operating a 3-wheel motorcycle only.


ITEM 9:  Jay gave the schedule for tomorrow’s Awards Banquet.  Tina asked the directors to check their plaques as soon as possible & let her know of any missing or misspelled awards.  We’ll place the 2nd order March 6th, with expected delivery of April 11 at our BOD meeting.


ITEM 10:  Bob Stoner stated that topics discussed in tonight’s AdComm meeting have been addressed in this meeting.  He then reviewed the current applications for our ABC Fund.  Discussion followed.




ITEM 11:  Mike Seiler distributed current active membership numbers.  Tina reminded the group that our membership drive is cumulative, & no longer based on a calendar year.


ITEM 12:  Wayne Kopec reminded the regions that according to ABATE’s policies, counties & regions are only allowed to host one event each year for a charity other than ABATE.  Discussion followed.


ITEM 13:  Tina reminded the group that memorial brick orders are due March 1st.  She reviewed the policy for bricks that ABATE will supply at no cost.  Aaron Meyer asked if the entrance to the Motorcycle Safety Memorial could be improved aesthetically.  Discussion followed.  Rayce Guthrie added that it needs a sign designating the memorial.


Wayne requested results of the membership challenge given directors at Director Prep.  Kelly Jackson answered two former members have renewed.


Jay received an update on the status of our HNF resolution.



Meeting adjourned, 11:30pm.



Respectfully submitted,




Tina McCormack



The next scheduled Board of Directors meeting will be April 11, 2020 at the ABATE Annex in Bargersville. 






Motion 1:  Ken Harris made the motion to approve September/October financials, with a second by Suzanne Eckert.  Region 08 was absent, all regions present voted yes; motion carried.


Motion 2:  Jerry Gordon made a motion that Boogie workers receive a staff t-shirt only.  Motion not seconded.


Motion 3:  Suzanne Eckert motioned to limit Boogie pay to a staff t-shirt plus $5/hour, not to exceed the entry fee, Ken Harris seconded.  Regions 03, 04, 06, 07, 10 & 12 voted in favor, regions 00, 01, 02, 05, 09/ 11 & 13 voted against; motion failed.


Motion 4:  Wayne Kopec made the motion that Boogie workers receive a staff t-shirt only, Scott Bowman seconded.  Regions 00, 01, 03, 06, 10 & 13 voted yes, regions 02, 04, 05, 07, 09, 11 & 12 voted no; motion failed.


Motion 5:  Ken Harris motioned that Boogie workers earn a staff t-shirt, plus a credit of $5/hour to be counted as a contribution to ABATE of Indiana on behalf of their county &/or region, seconded by Aaron Meyer.  Regions 00, 01, 03, 06, 07, 10, 12 & 13 voted in favor, regions 02, 04, 05, 09, & 11 voted against; motion carried.


Motion 6:  Aaron Meyer motioned to approve AdComm’s recommendation to grant American Legion Post 83 $1,700 from our ABC Fund, Suzanne Eckert seconded.  Region 00 voted no, all other regions present voted yes; motion carried.


Motion 7:  Pat Haggard made a motion to donate $2,000 to Stability First from our ABC Fund & promote Rally in the Valley, Mo Kintner seconded.  Regions 00, 01, 02, 04, 05, 06, 07, 09, 10 & 11 voted yes, regions 03, 12 & 13 voted no; motion carried.


Motion 8:  Ken Harris motioned to adjourn, Aaron Meyer seconded.  All regions present voted in favor; motion carried. 


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