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Board Meeting Minutes

Board of Directors Meeting Minutes

November 20, 2015

Clarion Waterfront, Indianapolis, IN


Executive Director Jay Jackson opened the meeting at 7:35pm with the Pledge of Allegiance.  Those in attendance were:  Region 00-Teresa Bodle; Region 01-Wayne Kopec & Holly Bridgman; Region 02-Don ‘Bear’ & Jude Hewitt, & Brian ‘Beatle’ Bendel; Region 03-Rodney Walker, Scott Bowman, Justin Kennedy, & Marcy Thompson; Region 04-Jan Johns, Harley Klopfenstein, Lori Bussell, Dave ‘Monkey’ Roberts, & Dave ‘Poss’m’ Hinshaw; Region 05-Tony Brummett; Region 06-Joey Macke & Sheryl Richey; Region 07-Kenny Harris, Harold & Dolly Davison, & Ernie & Janet Davidson; Region 08-Ricky ‘Mohican’ & Cathy Burch; Region 09-Mo Kintner; Region 10-Darla Abel & Thom ‘Hippy’ Henderson; Region 11- Ken ‘KFC’ Casey, Maelene Grenat & Edie Seiler; Region 12-Dave Hawkins; Region 13-Paul ‘PD3’ Douglas III, Aaron Meyer; AdComm- Dave ‘Frosty’ Frost & Gino Johnson; DIRT-Roy Garrett; LINC-Mike Meyer; MRF State Rep-Roberta Meyer; Event Security-Mike ‘Mongo’ Pottorff & Mike Clendenen; Marketing Committee-Mike Seiler; LCRP Committee-Rick Thompson; Editor/Publisher Marc Falsetti; Administrative Assistant Dana Surd; Secretary/Treasurer Tina McCormack.  


ITEM 1:  Dave ‘Frosty’ Frost introduced Dave Hall & Bob Hughes from Disabled Veterans Wish Foundation.  Dave & Bob presented for our 2016 ABC State Charity recipient.  Questions & answers followed.  



Discussion followed regarding alternative state charity recipients.


ITEM 2:  With no questions regarding July/August financials, Tina asked for a motion to approve.



She then reviewed financials for September/October.  Wayne questioned if we should separate our Motorcycle Safety Division as its own entity.  Jay replied that he & Gino have discussed the subject & will continue to evaluate.


ITEM 3:  Jay reported on Coliseum Bingo.  Attendance has been sporadic recently.  Our numbers are down slightly over this period last year.


ITEM 4:  Jay then reported that LCRP activity is busier this year than last.  In fact, we exceeded the 2014 number of riders by the end of October.  


There are a couple of areas where we’re looking to improve – signage, security & adherence to procedures.  We should have more info soon, and are looking at different options including utilizing a consultant to help us improve ridership, cut expense & maintain trails.  A person we’re communicating with now is highly qualified & experienced, as well as very well connected in the OHV & motorcycling industry.  The doors on the waterless toilets are in need of repair or reconstruction.  We’re also reviewing a project to rekey all locks to a keyed-alike, master system.  We have a quote that includes both of these projects.  Kenny Casey suggested hosting a 2nd race event in 2016 to help finance the projects.  Discussion followed.


Rick Thompson acquired quotes to both repair or salvage the backhoe.  Discussion followed.  



ITEM 5:  Roy Garrett reminded the group of our scheduled Dirt Bike Coach Training, December 3-6.  We do have room for 1 more candidate, but we’ll need to know ASAP.  


Kenny Casey expressed appreciation for Roy & all he does for DIRT; the group concurred.


ITEM 6:  Mike Meyer reviewed that November 11 was a municipal election day.  On November 16, the Indiana Chamber of Commerce hosted a legislative preview.  Jay, Dana, Tina & Mike attended.  There was no mention of anything motorcycle related.  November 17 was Organization Day at the State House.  Jay, Aaron & Mike attended & spoke to legislators.  2016 will be a short session.  Representative Lloyd Arnold plans to introduce a bill that will allow side-by-side UTV users to ride on state highways, in the counties that currently allow them on county roads.  


Jay added that there’s rumor that the BMV will have an extensive title 9 cleanup bill this session.  


Wednesday, January 13 is ABATE Day at the State House; Tuesday, February 16 is ABATE Kids’ Day at the State House.


Mike then updated the group with registration numbers for Motor Driven Cycles (MDC) in Indiana:  Class A, blue plate, 60-65 total registrations; Class B, red plate, more than 22,000.


ITEM 7:  The Fall Seminar is tomorrow, November 21.  Jay explained that although it may appear to be the same material, we’ll have new & updated information for the seminar. We have a number of new officers for 2016, & some topics require more discussion.


ITEM 8:  Frosty reviewed topics discussed during the AdComm meeting earlier tonight.  They discussed expected repairs at LCRP & the state office; DBS Coach training; quotes received for a replacement corporate truck; the upcoming rider ed season.


He then announced that he will not run for re-election for the AdComm because of personal reasons, & he appreciates being allowed to serve.  The board thanked him for his time.  Nominations followed.



Rick Thompson was elected to serve on the AdComm; Bob Stoner was appointed by Jay Jackson.


ITEM 9:  Roberta Meyer, MRF State Rep, explained MRF’s role & offered to attend region/county meetings.


ITEM 10:  Jay reviewed statewide 2015 rider ed numbers.  He then discussed the rider ed contract offering for 2016 from the BMV.  We need additional personnel for next year.  Our Site Coordinator’s meeting is at this facility on Sunday. 


ITEM 11:  Mike Seiler distributed membership numbers & 2015 membership drive numbers.  Discussion followed regarding member retention.  Jay recognized that every region submitted articles for the last Hoosier Motorcyclist.  Marc spoke on how perceptions of negativity can affect membership recruitment.


ITEM 12:  Jay reminded the group that we plan to repair the floor of the annex & both garage doors at the state office.  He & Dana updated the board on the truck quotes we’ve received.  


ITEM 13:  Jay stated that the Pioneers of Hoosier Motorcycling that began at this years’ Motorcycle Expo, will again be included in next years’ Expo.  We did receive a variance to operate our Tiny Tots Motorcycling Experience at the Expo.  


Discussion followed regarding Tiny Tots training & usage.  Each director is to submit their suggestion for staffing the Tiny Tots at Motorcycle Expo & Hoosier Outdoor Experience (10 people per day, 2 days per event) to Dana no later than January 1, 2016.  Dana will compile & report on the results.


Ken Harris suggested replacing our Gold Card honorarium with a patch.



Director Preparation will be at this facility January 15-17, 2016.


Tina reminded the directors that their awards lists are due to the state office by January 1.


ITEM 14:  Event dates were sanctioned.  Jan Johns objected to Region 3 sanctioning an event on May 20.


ITEM 15:  Meeting adjourned, 11:21pm.



Respectfully submitted,


Tina McCormack



The next scheduled Board of Directors meeting is February 12, 2016 at the Clarion Hotel.





Motion 1:   Ken Harris motioned, Mo Kintner seconded to support Disabled Veterans Wish Foundation for our ABC State Charity recipient for 2016.  Regions 3, 7, 8, 9, 10, 11 & 13 voted in favor; regions 0, 1, 2, 4, 5, 6 & 12 voted against; chair broke the tie with a vote against.  Motion failed.


Motion 2:  Rodney Walker made the motion to approve July/August financials; Dave Hawkins seconded.  All regions voted yes, motion carried.


Motion 3:  Wayne motioned to salvage the backhoe for the quoted amount of $2,000; Rodney seconded.  Regions 0, 1, 2, 3, 5, 6, 7, 8, 9, 10, 12 & 13 voted yes; regions 4 & 11 voted no.  Motion carried.


Motion 4:  Darla Abel made a motion, which was seconded by Ken Harris, to close Ad Comm nominations.  All regions voted in favor.  Motion carried.


Motion 5:  Ken Harris motioned to replace our Gold Card honorarium with a patch; Teresa Bodle seconded.  Regions 0, 7, 11 & 12 voted yes; regions 1, 2, 3, 4, 5, 6, 8, 9, 10 & 13 voted no.  Motion failed.


Motion 6:  Ken Harris motioned to adjourn, with a second by Joey Macke.  All regions in favor.  Motion carried.


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