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Board Meeting Minutes

Board of Directors Meeting Minutes

February 10, 2017

Clarion Hotel, Indianapolis, IN


Executive Director Jay Jackson opened the meeting at 7:42pm with the Pledge of Allegiance.  Those in attendance were:  Region 00-Pam McCoy; Region 01-Wayne Kopec; Region 02-Don ‘Bear’ Hewitt & Brian ‘Beatle’ Bendel; Region 03-Scott Bowman & Justin Kennedy; Region 04-Jan Johns; Region 05-Tony Brummett & Angie Mullinix; Region 06-Joey Macke ; Region 07- Ken Harris, & Ernie & Janet Davidson; Region 08-Mike Jeffers; Region 09-Mo Kintner; Region 10-Thom ‘Hippy’ Henderson; Region 11-Zach Bird; Region 12-Dave Hawkins; Region 13-Aaron Meyer & Reno Richardson; AdComm- Gino Johnson, Rick Thompson & Bob Stoner; LINC-Mike Meyer; DIRT-Roy Garrett; Event Security-Mike ‘Mongo’ Pottorff & Mike Clendenen; MRF State Rep-Roberta Meyer; Marketing-Mike Seiler; Operations Director LCRP-Rayce Guthrie; Editor/Publisher-Marc Falsetti; Secretary/Treasurer Tina McCormack; Administrative Assistant Dana Surd; Guest-Alma Heintz.


ITEM 1:  Tina began by explaining the contents of the Directors’ financial packages.  Coliseum Bingo is in a position to donate to LCRP &/or ABATE in the near future.


She then requested a motion to approve Sept/Oct financials.



Jay discussed cost & revenue per student for the past five years.  He then read his proposed MSD article for the next issue of HMC.  After some discussion, consensus was to print the article.


ITEM 2:  After discussion on the proposed guidelines & application form for our ABC program, Jay asked for a motion.  Aaron requested a presentation check to be used for our photo shoots.  Printed materials will be distributed to the regions for fundraising efforts.  Region 7 forwarded a request for a donation.  Depending on the amount requested, the charities might need to present to the BOD.  Ernie suggested a “bringing it back home” theme.



ITEM 3:  Jay reiterated that Coliseum Bingo lost three days of gaming in 2016, one because of a power outage & two due to inclement weather.  As Tina stated earlier, gaming revenues in Indiana have seen the first increase in several years, & we hope to see that continue. 


Izzy (Elizabeth) is still in the process of obtaining quotes to replace the roof.  Jay displayed a recent invoice for repair to the fire suppression system for $1,100. 


ITEM 4:  Roy reminded the group that next weekend is the Motorcycle Expo.  Tina has already begun filling DBS classes.  A dealer requested that we allow them to fill some DBS seats with their customers.  Roy reviewed 2016 DBS student numbers.


The Hoosier Outdoor Experience (HOEX), presented by the Department of Natural Resources (DNR) is June 10 & 11 at Fort Benjamin Harrison.  Jay revealed the hands-on gear display for our ABATE Children’s Motorcycle Adventure program, & asked for a volunteer to finalize the display by cutting it into three sections.  (Thanks to Bill Kopriva for completing this!)  Tony offered that Region 5 members will help at the HOEX, but we’ll need a lot of volunteers with the Tiny Tots at the event.  Jay added that we hope to have an activity book to give to Tiny Tots participants in time for the HOEX. 


Rayce announced that LCRP will not be the host for the GNCC race this year.  He would like LCRP to accommodate a swap meet & offered four dates.  He decided to have the swap meet on either June 17 or 18.  LCRP will host two events for the Miracle Ride this year, August 19-20, & September 30-October 1.  He also has planned a Test & Tune event for March 11-12. 


Roy added that the DNR has increased the daily fee for off road riding at state properties from $10 to $15 per day.


Rayce reminded the board that each director can sign out a key for the gate locks at LCRP.  When they need use of the stage, they can sign out a key for the stage during their event.


Rayce has a quote to have overhead doors installed on the barn at LCRP for $10,000.

Rayce then announced that he has accepted a part-time position as Executive Chairman for the Motorcycle Dealer’s Association of Indiana (MDAI).


ITEM 5:  Mike Meyer brought the group up-to-date on the status of HB1200, the ATV helmet bill.  ABATE has been mentioned in formal hearings for the bill more than once.  Jay discussed the auto cycle cleanup amendment.  There is an increase of $15 on motor vehicle registrations included in HB1002.  Jay & Mo met with representatives from RiverLink & KMA/KBA recently regarding motorcycles travelling across the toll bridges in southern Indiana.  The same group plans to meet again in about six months to review.  Discussion followed. 


ITEM 6:  Much of the discussion involving MSD was the Lake County Government Center.  Jay explained the process by which a student will have the ability to obtain their motorcycle endorsement after successful completion of a rider course through ABATE.  We should have at least a draft of the contract from the BMV this Monday, 2/13/17.



We will not have a rider ed site in Richmond this year, but plan to allow the contractor at that site to use our trailer that is still there.


Jay has invited some representatives from the Ohio rider ed program to speak to our group.


ITEM 7:  Boogie discussion followed, mainly on the subject of Boogie admission prices.  Tina asked if we could formalize raising trailer parking to $10, which will equal the price for vehicle parking; no objections were voiced.  Jay apprised the board on the status of the entertainment lineup.  Hoosier Honey will be Friday night with the headliner on Saturday, depending on availability; the group decided to suspend the stage presentations this year.  The drawing for the Boogie Bike Raffle will remain on Saturday night.


ITEM 8:  Bob Stoner stated that the only topic discussed in the AdComm tonight that hasn’t also been discussed with the board is Motorcycles on Meridian (MOM).  Jay explained the sponsorship opportunities.  ABATE will receive credit for any new sponsors we bring.  We will need many volunteers to not only work crowd control & parking, but to sell memberships, & possibly a product.  After much discussion, it was decided that the state office will refine the idea of marketing membership at MOM & broadcast to the board for further suggestions.


ITEM 9:  Mike Meyer distributed 2016 Tour Program numbers.


ITEM 10:  Tina announced that the Products room will be open from 9am-5pm tomorrow.  Pam will open the silent auction late afternoon. 


ITEM 11:  Aaron revealed that he has learned of another biker event with Boogie in the event name.  Marc explained our trademark on Boogie, Bean Blossom Boogie, Boogie land, & Boogie Man, when used in the name of a motorcycle related event.  Marc is waiting to hear back from counsel.


ITEM 12:  Pam introduced conversation regarding inappropriate debates on social media sites.  Marc stated that there are administrative options on these pages that will allow you more control over the content being posted.     


ITEM 13:  Meeting adjourned, 11:40pm.





Respectfully submitted,


Tina McCormack



The next scheduled Board of Directors meeting is April 9 at the annex in Bargersville.









Motion 1:  Don ‘Bear’ Hewitt motioned to approve Sept/Oct financials, Joey Macke seconded.  All regions voted yes; motion carried.


Motion 2:  Tony Brummett motioned to implement the guidelines & application form from Jay’s January 21 email (attached) for our ABC program.  All regions voted yes; motion carried.


Motion 3:  Don ‘Bear’ Hewitt made a motion to authorize up to $12,000 for rent expense at Lake County Government Center for 2017, contingent upon student ability to obtain their motorcycle endorsement through our program.  Regions 0, 1, 2, 4, 5, 7, 9, 10, 12 & 13 voted in favor; Regions 3, 6, 8 & 11 voted against.  Motion carried.


Motion 4:  Ken Harris motioned to adjourn, Scott seconded.  All regions in favor; motion carried.

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