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Board Meeting Minutes

Board of Directors Meeting Minutes

October 18, 2014

Lawrence County Recreational Park, Springville, IN


Executive Director Jay Jackson called the meeting to order with the Pledge of Allegiance at 1:10pm.  Those in attendance were:  Region 01-Wayne Kopec; Region 02-Don ‘Bear’ & Jude Hewitt, Brian ‘Beatle’ Bendel & Krista Bushore; Region 03-Brett Anderson (arrived later); Region 04-Kay Hurst; Region 05-Troy Striegel & Tony Brummett; Region 06-Scott Setchfield & Charlie Whelchel; Region 07-Ken & Andru Harris, & Ernie & Janet Davidson; Region 08-Greg Turner; Region 09-Mo Kintner; Region 10-Darla Abel & Thom ‘Hippie’ Henderson; Region 11-Chuck Powell & Mike Hoffman; Region 12-Dave Hawkins; Region 13-Paul ‘PD3’ Douglas & Aaron Meyer; AdComm- Bob Stoner, Dave ‘Frosty’ Frost, Gino Johnson & Rod Taylor; LINC-Mike Meyer; DIRT-Roy Garrett; Event Security-Mike ‘Mongo Pottorff & Mike Clendenen; Membership Committee-Mike Seiler & Tom Finney; Guests-Wendy Johnson & Edie Seiler.  Region 00 was absent.


ITEM 1:  Gino reviewed July & August financials.  With no questions on May or June financials, Gino asked for a motion to approve.  He then reviewed the dashboard for July & August.



Jay explained that directors’ packets include a copy of the monthly summary report for region secretaries & region treasurers.  MotoGP 2015 dates have been published as August 7-9; our August 2015 BOD meeting will likely be scheduled for August 15 since most regions typically host their ABC State Charity event the following weekend.  Jay asked that room reservations for Fall Seminar be submitted to the state office no later than October 31st, & reminded the group that we will need to decide which plaques to use for 2014 awards soon.  He then informed the BOD that we recently received director’s expense reports for May-July, & reiterated the need for directors to meet deadlines.  Additionally, an invoice was received at the state office for items a region ordered.  We forwarded the invoice to the region, but continued to receive past due notices for 2 months.  We also need reports of any incident in a timely fashion as any questions or claims come through the state office.


ITEM 2:  Jay announced that ABATE personnel attended the charitable gaming seminar hosted by the Indiana Gaming Commission this past week. 


ITEM 3:  Jay stated that the property is in pretty good shape, & we had a number of riders yesterday.


ITEM 4:  Roy stated we had a very successful year with Dirt Bike School.  Jay then let everyone know that the new movie, “On Any Sunday The Next Chapter”, is scheduled to premier November 7th.  For more info go to onanysundayfilm.com. 


ITEM 5:  Mike Meyer stated this is a big year for elections in the State of Indiana, & encouraged everyone to not only vote, but ride to vote.  Jay added that while there are no high profile offices up for election this year, the Auditor, Treasurer & Secretary of State, as well as a number of local offices are.  Additionally, every member of the US & Indiana House of Representatives is up for election.  Mike added that IndianaVoter.IN.gov is a good website for election & candidate information. 


Jay reminded the group that HB1343, the new laws for motor driven cycles (mopeds), goes into effect January 1, 2015.  The BMV has some information on their website regarding the new law.  Jay brought the new Polaris Slingshot & the T-Rex to the board’s attention.  These vehicles have 3 wheels, like a motorcycle, but they also have steering wheels.  The BMV has informed us they are currently reviewing the classification of the Slingshot. 


Jay praised Region 7 members & law enforcement for a great job during this years’ Ride with the Governor.  


ITEM 6:  The Motorcycle Riders Foundation (MRF) has endured some challenges over the past year, including moving their office.  Wayne, Mike Meyer & Scott spoke on their experience at the Meeting of the Minds (MOTM).  The 2015 MOTM will be in Milwaukee, WI.  Those interested in attending are to contact the state office.


Jim Rhodes, Legislative Director for ABATE of Michigan, is running for representative in the Michigan General Assembly.


ITEM 7:  Jay announced that due to requests from the regions, we will conduct breakout sessions at the Fall Seminar next month.  We will not host the Director’s Prep on that weekend this year, but are evaluating the possibility of Director Prep in January.


ITEM 8:  Bob shared with the group the topics discussed in today’s Ad Comm meeting.  The board will need to vote on the 2015 ABC State Charity in the November meeting.


ITEM 9:  Mike Seiler updated everyone on our current membership numbers.  Discussion followed regarding introducing ABATE to rider ed students.


ITEM 10:  With no old business, Jay gave an update on the status of the office personnel & their current projects.


ITEM 11:  Raymond Bledsoe is the winner of the 2014 ABC State Charity motorcycle.


ITEM 12:  Jay informed the board of the year to date motorcycle fatalities in the State of Indiana.  We currently are about even with 2013 numbers.


ITEM 13:  The board convened to Executive Session at 3:15.




ITEM 14:  The board exited Executive Session at 5:08.



ITEM 15:  The meeting was adjourned at 5:09pm.






Respectfully submitted,


Tina McCormack



The next scheduled BOD meeting is November 14 at Clarion Waterfront.






Motion 1:  Dave Hawkins motioned, with a second by Don Hewitt, to accept the May/June financials.  All regions present voted to approve; motion carried.


Motion 2:  Wayne Kopec made the motion to move to Executive Session to discuss our rider ed contract; Don Hewitt seconded.  All regions present voted to approve, motion carried.


Motion 3:  Mo Kintner motioned & Kay Hurst seconded to not submit a proposal in response to the current request for proposal for the Indiana rider education/licensing contract.  All regions present voted yes; motion carried unanimous.


Motion 4:  Wayne Kopec motioned to exit Executive Session & resume the Board of Directors meeting, with a second by Don Hewitt.  All regions present voted yes, motion carried.


Motion 5:  Wayne Kopec made the motion, which was seconded by Don Hewitt, to adjourn.  All regions present voted approval; motion carried.


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