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Board Meeting Minutes

Board of Directors Meeting Minutes

August 1, 2015

Freedom Hall, Fort Wayne, IN


Executive Director Jay Jackson called the meeting to order at 10:09pm & led us in the Pledge of Allegiance.  Those in attendance were:  Region 00-Teresa & Ray Bodle, & Mike Whitesell; Region 01-Wayne Kopec & Pam McCoy; Region 02-Don ‘Bear’ Hewitt; Region 03-Rodney Walker; Region 04-Jan Johns; Region 05-Tony Brummett, Randy & Janet Penix & Ashley Bennett; Region 09-Mo Kintner; Region 10-Darla Abel; Region 11- Ken ‘KFC’ Casey; Region 12-Dave Hawkins; AdComm- Dave ‘Frosty’ Frost & Bob Stoner; LINC-Mike & Roberta Meyer, & Gary Lackner; Coliseum Bingo-Elizabeth ‘Izzy’ Hanes; Marketing Committee-Mike Seiler; Secretary/Treasurer Tina McCormack; Guest-Edie Seiler.  Regions 06, 07, 08 & 13 had notified previously that they would not be present.  Gino Johnson is available by phone if needed.


ITEM 1:  Having received no questions on March/April financials, Tina asked for a motion to approve.



She then reviewed financials for May/June.  


ITEM 2:  Izzy introduced herself as the manager of Freedom Hall & the site administrator & coordinator for the Fort Wayne rider ed site.  She then explained revised gaming laws that took effect July 1.  Questions & discussion followed.  Izzy announced that Coliseum Bingo won 1st place in Fort Wayne’s Reader’s Choice Award.  


ITEM 3:  Jay spoke on the subject of the proposed septic system for LCRP, & distributed the current design from Fanyo, Bynum & Associates.  We expect to receive a proposed timeline in the next couple of weeks.


ITEM 4:  Jay informed the group that Roy Garrett is teaching DBS today.  DBS continues to be successful.


ITEM 5:  Jay then updated the board on the status of our Motorcycle Safety Division.  He observed that there are only 3 rider ed sites on IMCSP’s website now.  The BMV announced that they trained 750 students through June; ABATE of Indiana trained double that number. The BMV’s Merrillville contractor has been suspended.


During the Ride With the Governor (RWTG) yesterday, Governor Pence praised ABATE of Indiana for its rider education program.


The Indianapolis Star has run several derogatory articles about the BMV this year.


The Indianapolis MotoGP is this coming weekend, then Jay will be in Ohio to update his Rider Coach certification.


Discussion followed regarding staffing.


ITEM 6:  Mike Meyer spoke with Richard Mourdock at yesterday’s RWTG, who had positive comments regarding the event.  Several state representatives and senators participated in the ride.  Mike complimented Governor Pence on his riding skills. He added that the host, Do It Best, had live bands, giveaways & food trucks at the end of the ride.


General elections will take place in November.  Mike reminded everyone to register to vote by October 5 if they’re not already registered. 


Jay added that Major General Courtney P Carr, Adjutant General of Indiana, rode in the RWTG.


ITEM 7:  Discussion ensued regarding Boogie security & medical crews.  The main stage is a non-smoking area.


Discussion then turned to ill-mannered Boogie staff.  Several reasons were discussed, including staff working too many hours, & other Boogie staff refusing to follow guidelines. 


The group then discussed Boogie policies, including golf-cars & VIP badges.  We continue to compile crew procedures for the operations manual.  Each crew should be responsible for setting up & tearing down their areas. Placement of porta-pots was discussed.


Prior to the October BOD meeting, we will record the dimensions of all shelter houses.


ITEM 8:  Bob Stoner updated the group on topics discussed during this morning’s Ad Comm meeting.  The first subject was the Tim Fromme Scholarship.



They then talked about the maintenance lists for LCRP & Freedom Hall.  LCRP doesn’t generate enough income to hire a maintenance person.  Discussion followed concerning the condition of the office trailer at LCRP.


Next on Ad Comm’s agenda was the impending replacement of the corporate truck.



The group then discussed the damaged backhoe.  After much conversation, if was decided that Jay will follow up with the directors on the exact costs to repair the backhoe, & an estimate of scrap income.


ITEM 9:  Mike Seiler distributed membership numbers.


Wayne brought up the subject of rewarding long time members with a “rewards card”.  Discussion followed on awards.


ITEM 10:  The board discussed gold member cards, brick order forms, memorial walls, & communication to officers.


ITEM 11:  Jay offered volunteer positions at the MotoGP, & Motorcycles on Meridian.


Motorcycle fatalities are about the same number as this time last year, but there have been 3 more in the last 3 days.


ITEM 12:  Wayne suggested we build a permanent shelter for the Boogie gate.  Discussion followed.


Wayne then asked about Meeting of the Minds registration.  Attendees, after being approved to attend, will make their own arrangements, then submit an expense report after the event.  ABATE will cover travel or hotel, but not both, & registration.


Mo suggested we maintain the fields for better drainage at LCRP.  Discussion followed concerning using the south field in the future. 


Tina asked for Workers’ Party invitation lists no later than September 11.  The state office will prepare invitations & forward those to the directors for distribution.  


Tina asked directors to submit their anticipated 2016 sanction dates at the October BOD meeting.  We finalize the sanction dates at the November BOD meeting.


ITEM 13:  Meeting adjourned at 1:55pm.






Motion 1:  Jan motioned & Rodney seconded to approve the March/April financials.  All regions present voted yes; motion carried.


Motion 2:  Ken Casey made the motion to divert the 2015 scholarship funds to motorcycle safety division, & readdress the future of the scholarship at the February BOD meeting, Tony seconded.  Region 10 voted no, all other regions present voted in favor; motion carried.


Motion 3:  Mo motioned that the corporation purchase a replacement truck for the Dodge, Rodney seconded.  Regions 01 & 02 voted against, all other regions present voted in favor; motion carried.


Motion 4:  Ken Casey motioned to adjourn, Mo seconded.  All in favor; motion carried.


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