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Board Meeting Minutes

Board of Directors Meeting Minutes

October 17, 2015

Lawrence County Recreational Park, Springville, IN


Executive Director Jay Jackson opened the meeting at 1:15pm with the Pledge of Allegiance.  Those in attendance were:  Region 00-Teresa & Ray Bodle, & Pam McCoy; Region 01-Wayne Kopec & Holly Bridgeman; Region 02-Don ‘Bear’ Hewitt; Region 03-Rodney Walker; Region 04-Jan Johns; Region 05-Tony Brummett, & Randy & Janet Penix; Region 06-Joey Macke & Sheryl Richey; Region 07-Kenny Harris, Andru Harris, Harold & Dolly Davison, & Ernie & Janet Davidson; Region 08-Ricky ‘Mohican’ Burch & Mike Jeffers; Region 09-Mo Kintner; Region 10-Darla Abel, Thom ‘Hippy’ Henderson, & Shirley Wagner; Region 11- Ken ‘KFC’ Casey, Carol Poe & Zach Bird; Region 12-Dave Hawkins; Region 13-Paul ‘PD3’ Douglas III; AdComm- Dave ‘Frosty’ Frost, Bob Stoner, Gino Johnson & Rod Taylor; DIRT-Roy Garrett; LINC-Mike & Roberta Meyer; Event Security-Mike ‘Mongo’ Pottorff & Mike Clendenen; Marketing Committee-Mike Seiler; Editor/Publisher Marc Falsetti; Administrative Assistant Dana Surd; Secretary/Treasurer Tina McCormack. 


ITEM 1:  With no questions regarding May/June financials, Tina asked for a motion to approve.



She then reviewed financials for July/August.   


ITEM 2:  Jay opened the discussion regarding renting LCRP to outside groups.   Due to potential liabilities, unrelated business income tax (UBIT), & interference with trail riders & ABATE events, the directors agreed to not promote the property as a rental.  We will consider any requests on a case-by-case basis.


Gino added that the Boogie is supposed to be our annual fundraiser, & we need to improve our net revenue for the event.


ITEM 3:  Marc informed the group that we feel our database is now working properly, but we do still have some issues with reports.  He then distributed a list of proposed improvements to our database, and the associated costs.  These are enhancements to make the database more user friendly.  Discussion followed.  


Marc then reminded everyone to monitor any social media sites for their region/counties, & thanked them for their submissions to Hoosier Motorcyclist.


ITEM 4:  Bob Stoner reviewed the topics discussed in today’s Ad Comm meeting:  the LCRP maintenance list; the purchase of a new truck & the current fleet; the proposed septic system for LCRP; our ABC State Charity event.  At this time, the Ad Comm has no submissions for the 2016 ABC recipient.


Darla submitted for the Disable Veteran’s Wish Foundation; Teresa will follow up with an autism organization & possibly a teenage suicide prevention foundation.  Jay reminded everyone of the establishment of the ABC State Charity event, & possible suggestion for future contributions to charities in need.


ITEM 5:  Jay apprised the directors of Coliseum Bingo attendance & dollars spent.  The numbers have been up & down throughout the year.


ITEM 6:  Jay then analyzed LCRP rider attendance.  We’re on track to surpass last year’s numbers.  


The LCRP Committee will consider a policy for renting, or not, LCRP to outside entities & discuss their conclusions in the November BOD meeting.


ITEM 7:  Roy advised the group that he attended the Meeting of the Minds (MOTM), & presented on DIRT.  He stated that Dirt Bike School (DBS) has concluded for this year.  He will host an Instructor Prep at LCRP 12/3-12/6 to train additional DBS Instructors.  We wish to increase DBS offerings next year. 


Wayne added that DNR has funds available to purchase properties to be used for off road activities.


Roy updated everyone on the Hoosier Outdoor Experience (HOEX).  The ABATE Children’s Motorcycle Adventure featuring Tiny Tots accommodated just under 700 children in 2 days this year, with no incidents.


Rodney distributed dates for next year’s training opportunities for Tiny Tots administrators.  Each region that requests Tiny Tots is to provide 2 volunteers to work each event.


ITEM 8:  Mike Meyer informed the group that Matt Lehman is our new Majority Floor Leader in the House of Representatives.  November 3rd will be municipal elections.  Everyone should attend any town hall or third house meetings in their area.


Jay advised that November 17th is Organizational Day (Org Day) at the Statehouse.  Normally, the General Assembly does not convene on that day, but they may this year.  2016 will be a short session of the Indiana General Assembly.


We have received requests for legislative support on various concerns.  The board discussed each request.





ITEM 9:  Jay introduced Roberta Meyer as our MRF State Representative.  Roberta requested that all regions be sustaining members of the MRF.


Joey talked about his experience at MOTM networking with the other state representatives & listening to the speakers at the event.  He thanked the board for the invitation to attend, & plans to ride to the event next year.  


Jay announced that our pledge to the MRF for this year is $17,000.  He stated that the MRF is our voice on the Federal level.


ITEM 10:  Jay shared that the BMV scheduled a town hall meeting for this coming Monday to discuss the future of Indiana’s rider ed program.  The program has been renamed as Ride Safe Indiana. 


Our rider ed program will exceed 2,500 students trained for this year.  After spending 3 weekends in Ohio, Jay received his renewed recertification as a Chief Instructor through the MSF.


ITEM 11:  Discussion regarding the Fall Seminar began.  Jay stated that this year’s format will probably be general session rather than break outs.  Teresa asked the regions to bring items for the silent auction.  Tina reminded the directors to forward all Officer Acceptance Forms to the state office.  Jay added that this will expedite registration at the seminar.


Jay deliberated Director Prep.  Discussion followed.  Possible dates for next year are:  1/15-1/17; 1/22-1/24; 1/29-1/31.


ITEM 12:  Mike Seiler distributed current membership numbers.  Jay reflected that the decrease is most likely due to the drop in rider ed students this year.  


Darla advised that the Boogie Committee will meet after this BOD meeting.


ITEM 13:  Jay notified the group that we will not replace the damaged backhoe.  We likely will trade the small Kubota for a larger tractor, but one that will be smaller than our current tractor.


ITEM 14:  Mike Meyer requested the regions bring their point of interest for the 2016 Tour Program to the November BOD meeting.


Jay informed the directors that he will be out of town the last week of October.  However, he will be available via email &/or phone.


ITEM 15:  As an operator on the festival license, Jay drew the name of Susan Holt from Greencastle as the winner of the ABC State Charity motorcycle.


ITEM 16:  Meeting adjourned, 4:30pm.



Respectfully submitted,


Tina McCormack



The next scheduled Board of Directors meeting is November 20, 2015 at the Clarion Hotel.





Motion 1:   Rodney Walker motioned & Don ‘Bear’ Hewitt seconded to approve the May/June financials.  All regions voted yes; motion carried.


Motion 2:  Kenny Casey made the motion with a second by Tony Brummett to support legislation for motorcycle awareness in driver’s education.  All regions in favor; motion carried.


Motion 3:  Kenny Casey motioned & Kenny Harris seconded to not support lane splitting legislation at this time.  All regions voted yes; motion carried.


Motion 4:  Rodney Walker motioned with a second by Dave Hawkins to not pursue legislation regarding state park entry fees, but rather contact the Department of Natural Resources (DNR) to address administratively.  All regions voted yes; motion carried.


Motion 5:  Kenny Harris made the motion to adjourn, Jan Johns seconded.  All in favor; motion carried.


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