Board of Directors Meeting Minutes
June 16, 2012
LCRP, Springville, IN
Executive Director Jay Jackson opened the meeting with the Pledge of Allegiance at 12:15. Those present were: Region 00-Teresa Bodle; Region 01-Wayne Kopec; Region 02-Don â€˜Bearâ€™ & Judy Hewitt; Region 03-Rodney Walker; Region 04-Jan Johns; Region 05-Troy Striegel; Region 06-Fred Spencer & Sheryl Richey; Region 07-Ken Harris; Region 08-Greg Turner; Region 09-Mo Kintner; Region 10-Frank Ira, Darla Abel, Thom & Betty Henderson, Leatrice & Paul Meadows; Region 11-Chuck Powell; Region 12-Dave Hawkins; Region 13-Paul Douglas III, Paul Douglas II, & Roberta Meyer; Ad Comm-Gino Johnson, & Dave â€˜Frostyâ€™ Frost; LINC-Mike Meyer; Membership Committee-Mike Seiler; State Office-Secretary/Treasurer Tina McCormack, and Edie Seiler; Mike â€˜Mongoâ€™ Pottorff, Mike Clendenen & Rick Thompson.
ITEM 1: Tina presented March/April financials. Since Accounts Receivable has been consistently current for the past several months, the summary will no longer be included with financials. Our cash position remains strong despite our recent capital purchases; however, membership has decreased substantially as compared to this period last year.
ITEM 2: With no questions on the January/February financials, Tina asked for a motion to approve.
ITEM 3: Jay explained that the Advisory Committee met just prior to this meeting, and topics of discussion will be addressed today.
ITEM 4: Springtime is typically a slow time of year for Bingo. Our Tuesdays are a bit slow right now, but overall Coliseum Bingo is steady.
ITEM 5: Jay referenced Ginoâ€™s article in the July edition of The Hoosier Motorcyclist regarding gaming issues and refraining from comingling of funds.
ITEM 6: Jay updated the group on LCRP. The Motorcycle Safety Memorial renovations are expected to be completed before this yearâ€™s Boogie. Jay noted that three new flag poles that have been set on the property.
The GNCC race that LCRP hosted Motherâ€™s Day weekend, the Limestone 100, was well attended and enjoyed by the participants and spectators. The race will be aired on national television this September. Indications are that they want to come back next year.
The Miracle Trail Ride takes place here at LCRP tomorrow.
ITEM 7: Mike Meyer reviewed this yearâ€™s MRF Bikers inside the Beltway event that took place in May.
Jay reported that the Indiana State Supreme Court is considering a decision on the motorized bicycle case in Huntington County, where the operator claims he wasnâ€™t required to register the motorized bicycle or be licensed to operate it. The outcome of this case may determine what happens next legislative session with regards to motorized bicycles. Jay reviewed fatalities for both motorcycles and off-highway vehicles. He informed the BOD that the city of Portage recently began enforcing a local helmet ordinance that theyâ€™ve had for a number of years. We, including several members from Region 02, contacted city officials. The city has since started the process to remove the ordinance, and also has rescinded all citations issued.
We anticipate an increase in both rider education and AltMOST participants this year.
ITEM 8: We held several events for Motorcycle Safety & Awareness month, beginning with an event on Monument Circle on May 2nd. The media kit was available on our website this year.
ITEM 9: Jay and Gary met with Department of Natural Resources (DNR) recently, mostly in regards to off-road vehicle (ORV) registration. Collectively, along with the Motorcycle Dealers Association of Indiana and conservation law enforcement, we plan to produce a fact sheet regarding ORV registrations.
Jay had the opportunity recently to participate in testing motorcyclesâ€™ anti-lock braking systems at the Bosch proving grounds in Michigan.
Our Ride with the Governor is scheduled for August 10.
Jay distributed the Ridersâ€™ Resource Reference, on which ABATE collaborated with the Motorcycle Safety Foundation (MSF) and the Indiana Criminal Justice Institute (ICJI) to produce. He also distributed our redesigned retro reflective helmet sticker to the group.
Jay will attend the Motorcycle Operator Safety & Education Programâ€™s (MOSEP) Advisory Committee meeting in early July, where they will discuss an Instructor mentor program and quality assurance among other topics.
ITEM 10: Tina asked for personal information needed to request the raffle license for our ABC State Charity event.
ITEM 11: Jay shared the updated postcard we will use for membership mailings. Mike Seiler explained that active membership counts have decreased in May the past two years. He reminded the regions to display their ABATE banners at their events.
ITEM 12: Jay alerted the group that we need additional Instructors and Examiners, as well as volunteers for upcoming events. The Hoosier Outdoor Experience (HOEX) will take place in September, Red Bull Indianapolis MotoGP (RBIGP) and Motorcycles on Meridian (MOM) are in August.
ITEM 13: Frank Ira stated that the Boogie Committee decided to raise ice to $3/bag and to eliminate hotel expense for the regions. Discussion followed regarding our definition of allowed vehicles at Boogie.
ITEM 14: Jay briefed the board on the NCOM convention, where we hosted a hospitality room. The Indiana National Guard is hosting a car/bike show at the Indiana War Memorial on July 7th; the Steel Ponies exhibit will be at the Eiteljorg through August 5th.
We plan to produce a revised Guidebook for the Fall Seminar. Jay requested that any regions with region specific policies forward a copy to the state office.
Jay informed the group that we have an opportunity to purchase a new database. Marc has been researching databases and associated costs for several years, in an effort to update our processes and enable us to be more efficient with information. Costs have prohibited us from investing thus far. ICJI would like access to some of our data, namely rider ed information they can cross reference with crash data. A group at Purdue University has offered a bid to build a database specific to our needs; we will co-op with ICJI to see what data can be merged, and expect to test the database in October.
Because of motorcycle crash statistics, specifically unlicensed motorcyclists and alcohol impairment, federal agencies are targeting four states including Indiana for increased enforcement in the vicinity of motorcycle events.
The next Board of Directorsâ€™ meeting has been scheduled for Sunday, August 12, beginning at noon at Freedom Hall.
Meeting adjourned at 1:40pm.
Motion 1: Dave Hawkins made the motion to approve the January/February financials; Jan Johns seconded the motion. All in favor, motion carried.
Motion 2: Greg Turner motioned to adjourn; Dave Hawkins seconded. All in favor.