Board of Directors Meeting Minutes
November 9, 2018
Clarion Hotel Airport, Indianapolis, IN
Executive Director Jay Jackson opened the meeting at 7:53pm with the Pledge of Allegiance. Those in attendance were: Region 01-Wayne Kopec, (Holly Bridgman joined later); Region 02-Don ‘Bear’ Hewitt; Region 03-Scott Bowman, Justin Kennedy & Brett Anderson; Region 04-Jan Johns; Region 05-Tony Brummett & Randy Penix; Region 06-Mark Thomas (Wayne Sullivan joined later); Region 07- Ken Harris, Janet Davidson, Darrell Crockett & Julia Villa; Region 08-Mike Jeffers; Region 09-Mo Kintner; Region 10-Thom ‘Hippy’ Henderson; Region 11-Zach Bird; Region 12-Dave Hawkins; Region 13-Aaron Meyer & Christian Harper; AdComm- Gino Johnson, Bob Stoner & Rick Thompson; LCRP-Rayce Guthrie; DIRT-Roy Garrett; Event Security-Mike Clendenen; Vendor Coordinator-Harold Davidson; MSD Maintenance-Harley Klopfenstein; Marketing Committee-Mike Seiler; Editor/Publisher-Marc Falsetti; Secretary/Treasurer Tina McCormack; Guest-Mike Sayre, AMA. Jay Jackson will serve as interim director for Region 0 until a replacement is acquired.
Jay asked all veterans to stand, and then the group thanked them for their service.
ITEM 1: Bob Stoner reported that AdComm met earlier tonight. Items to be discussed during the Director Prep in January include a corporate budget, rider ed & Boogie financials & corporate vehicle purchase & rotation schedule.
ITEM 2: AdComm elections took place next.
Nominees are unopposed so no election is necessary. Rod Taylor & Gino Johnson are re-elected to AdComm.
ITEM 3: Bob Stoner thanked Marc Falsetti for including appreciation letters from ABC recipients in the Hoosier Motorcyclist (HMC) each month. He then reviewed the status of our ABATE Biker Care (ABC) fund. He announced that we have a much better organized program & continue to evaluate & improve the procedures.
AdComm recommendations for ABC distributions are: Kitchen State Park - $5,000 contingent upon matching funds no later than January 31; Generation Area 13 Agency on Aging & Disability - $1,000; YWCA of Greater Lafayette - $1,500; Hoosier Burn Camp (HBC) - $1,500. American Legion Post 83 will be discussed again in January.
Discussion followed regarding where to mail the checks.
Tina requested regions to forward 2018 ABC event budget reports &/or funds that have not yet been received at the state office.
ITEM 4: Tina asked for a motion to approve July/August financials.
She then reviewed the Sept/Oct financial packet. She previously requested that all regions with a change in director &/or treasurer bring their bank signature cards for her signature to this meeting. She asked that solicitations include instruction for identifying information to be included with donation checks that are mailed to the state office.
ITEM 5: Jay repeated that the fire suppression system at Freedom Hall is a concern & AdComm will work to include an estimate for repair in the corporate budget that will be discussed during Director Prep.
Jay attended the Historical Perspective of Gaming in the State of Indiana, hosted by Indiana Gaming Insight, this past Thursday evening.
ITEM 6: Roy Garrett stated that the last Dirt Bike School (DBS) class will be held December 1 at LCRP. We were able to conduct 1 class at Wabash Cannonball this year.
ITEM 7: Rayce Guthrie presented an event request form for the regions to use to schedule events that LCRP will host. He reviewed the current schedule of events at LCRP for 2019, which are included in our sanctioned events list that will be finalized later in this meeting. Rayce asked for volunteers to help with projects at LCRP. He updated the group on the condition of the south field.
Rayce attended the American International Motorcycle Expo (AIME) in Las Vegas in October. Electric cycles & dealer competition with online retailers were the main topics of the show. Rick May with the US Department of Interior was a speaker at the expo; he joined the DOI as Senior Advisor to oversee recreational activities on public land with the aim of creating access & opportunities.
Rayce is developing an annual pass for trail riding at LCRP.
Rayce plans to be certified with the United States Motorcycle Coaching Association (USMCA). LCRP had 8 loaner bikes for DBS in addition to 5 motorcycles that we own. One of the dealers recently reclaimed 1 of their bikes. Rayce will work with Honda dealers in an attempt to acquire additional loaner bikes for our 2 DBS locations.
Rayce & Roy attended the Green Industry & Equipment Expo (GIE) in Louisville, KY in October. The trails at LCRP are in good condition. Wayne Kopec inquired about the possible acquisition of Recreational Trail Program (RTP) grants; Rayce replied that there are 2 different grants that we would like to apply for. Roy added that the grants include a 20% match requirement.
Mark Thomas asked that the memorial landscaping & walkway receive more attention; Rayce agreed to monitor it more frequently.
ITEM 8: In Mike Meyer’s absence (he will attend the seminar tomorrow), Jay updated the board on our legislative activities. Organization Day at the Indiana Statehouse is Nov 20. Representative Tim Brown continues to recover at home from the motorcycle crash he was involved in earlier this year. He attended a Republican caucus meeting last week.
Jay introduced Mike Sayre, the Government Relations Manager with the American Motorcyclist Association (AMA).
Wayne Kopec asked for an update on the MRF’s search for a lobbyist. Jay responded that the MRF expects to utilize a contract lobbyist for approximately 3 months while they conduct their search for a government relations vice-president. Jay anticipates he will be in Washington, DC early to mid-December to interview candidates.
ITEM 9: Jay announced that we will have our Motorcycle Safety Division (MSD) site coordinator meeting here on Sunday, where we will review the 2018 season & discuss plans for 2019. Our Clarksville site is conducting their last class of 2018 this weekend. Holly Bridgman asked about plans for an Instructor Prep (IP) course next year; Jay replied that we will conduct an IP in the Spring. Don Hewitt inquired about the status of our Merrillville site; Jay answered that we will follow up with our host there, & expects that we will continue to hold class at that location next year.
ITEM 10: Jay reviewed the schedule for tomorrow’s Fall Seminar.
ITEM 11: Jay discussed our plans for Director Prep, Jan 11-13.
ITEM 12: The group evaluated the results of this year’s Tiny Tots program. They thanked Harley Klopfenstein for his logistical involvement.
ITEM 13: Mike Seiler noted that membership numbers elevated slightly in Oct.
ITEM 14: No old business was conversed.
ITEM 15: Jay stated we received an invitation to become a member of the Better Business Bureau. This was discussed with the AdComm & at this time, we will decline incurring the expenditure.
ITEM 16: Tina coordinated the finalization of the 2019 sanctioned events calendar.
Meeting adjourned to Executive Session, 10:01pm.
Director Preparation is scheduled for January 11, 12 & 13, location to be announced.
Motion 1: Jan Johns motioned with a second by Mo Kintner, to nominate Rod Taylor to the Advisory Committee. Region 0 abstained, all other regions voted yes; motion carried.
Motion 2: Don ‘Bear’ Hewitt made the motion to nominate Gino Johnson to the Advisory Committee, Aaron Meyer seconded. Region 0 abstained, all remaining regions voted yes; motion carried.
Motion 3: Tony Brummett motioned & Aaron Meyer seconded, to close nominations for the Advisory Committee. Region 0 abstained, all other regions voted yes; motion carried.
Motion 4: Don ‘Bear’ Hewitt motioned to approve AdComm’s recommended ABC distributions, & Thom ‘Hippy’ Henderson seconded. Region 0 abstained, all other regions voted in favor; motion carried.
Motion 5: Jan Johns motioned to approve the July/Aug financials, with Tony Brummett seconding. Region 0 abstained, all other regions voted yes; motion carried.
Motion 6: Aaron Meyer made the motion to adjourn to Executive Session, Kenny Harris seconded. Region 0 abstained, all other regions voted in favor; motion carried.;